Main Content

Back to Blog List

8 Time Management Tips You Should Start Using Today
  • 20 September 2016
  • Eric Michaels

8 Time Management Tips You Should Start Using Today

In this fast-paced, digital age, you may feel overwhelmed by all the tasks you need to complete on a given day. By taking a step back and developing a time management strategy, you can ensure that you are well-equipped to face this challenge. Here are eight tips that you can start using today:

1. Establish a daily schedule

You can save time by simply knowing what you should be doing at different points of the day. Once you have a plan in place, you will not waste precious minutes searching for your next task. Just be sure to give yourself extra time for projects that you know could take longer than originally expected and trips that may involve heavy traffic. Once you master the art of scheduling, your days will seem longer—in a good way.

2. Avoid unnecessary Internet usage

When you are online, it is easy to get distracted by the many websites that are vying for your attention. And as soon as you look at one external website, you can lose track of time by clicking through other enticing links. As one click leads to another, you could lose your focus. As hard as it may seem, you should try to avoid using the Internet when it is not necessary to complete the task at hand.

3. Complete one task at a time

As Today reports, Eric Miller, a professor of neuroscience at MIT, argues that multitasking is not the most efficient strategy. "It takes time for our brain to change from one task to another," he says. As such, it is best to focus your energy on one task at a time.

4. Make do-not-disturb time count

Consider blocking out time on your calendar or even getting a "Do Not Disturb" sign for your office door. When you have looming deadlines, it is important to make sure your team understands that you need privacy. Establishing a two-hour period of time when you can focus on an urgent project will help you stay on top of your schedule.

5. Take lunch and other breaks

The human mind and body were not built for nonstop activity. Rest periods are necessary for maximizing your productivity throughout the day. No matter how busy you get, be sure to make time for periodic breaks.

6. Tackle the hardest tasks in small doses

In order to truly master time management, you also have to determine how much you should do on a given day. By spreading out your more difficult tasks—whether that be preparing client pitches, brainstorming new projects, or deciding on a new hire—over the course of the week, you can maintain your energy level for other projects.

7. Return e-mails and texts during downtime

Use the time you spend sitting on the train or waiting in line at the bank to return calls or e-mails. By taking advantage of this downtime, you can increase your overall productivity. When you are out and about, you can use a variety of business mobile apps that will help you be more efficient.

8. Dedicate 60% of your time to results

Do you often find yourself attending meetings that do not necessarily require your presence? If so, you should strive to rearrange your schedule so that you spend at least half of your day—ideally 60% or more—focusing on tasks that produce results. In order to do so, you will often have to delegate other duties to your employees. In the end, this will help you manage your time better.

By following these eight tips, you can begin to improve your time management skills. For more advice, check out the business coaching that is available through The UPS Store.

Back to Blog List